Maintenance and Forecast Coordinator in Toledo, OH for Metroparks Toledo (2024)

• Oversees computerized maintenance management system (CMMS) and the capital planning software including data entry, data storage, dashboard and query creation, report generation, and managing work requests and work completion processes.

• Performs building and site condition assessments aimed at generating deficiency lists and populating maintenance management and capital planning software.

• Monitor and update Facility Condition Index scores and commit to reducing deferred maintenance.

• Generate and review reports with various staff and project managers to drive continuous improvement and monitor goals.

• Assist with creation and management of the district’s Park Improvement Plan.

• Maintains professional contacts with other municipalities, research bodies, equipment manufacturers, and professional organizations concerning maintenance management systems and long term maintenance planning.

• Provide user training on maintenance management system for staff and volunteers.

• Assist with procurement of project materials and supplies; research materials, estimate quantities, obtain bids/quotes, evaluate materials, track and coordinate delivery

• Assist with conducting scope, fee and contract negotiations with consultants, vendors and contractors for assigned projects.

• Maintain a safe work environment for employees and contractors; promote conformance with agreements and contracts.

• Participate in annual district wide capital improvement planning, maintenance planning and corresponding budget processes. Forecast capital renewal expenditures and participate in budget development.

• Evaluate specifications for capital and major maintenance projects to ensure life cycle costs are maximized and maintenance considerations are represented.

• Develop and maintain a planning standards guide for specifying standard materials for building and amenities.

• Perform routine field inspections, audits, and physical assessments of capital assets.

• Work with Park Operations staff and contractors to maintain system data and verify accuracy.

• Attend all construction close out walks and inspections for capital and major maintenance projects. Enter corresponding capital renewal information and preventative maintenance information into the appropriate data systems.

• Other Park District work related duties as assigned.

• Knowledge of construction and maintenance project management procedures.

• Ability to perform research relating to construction materials, specifications, and installation techniques.

• Excellent attention to detail and accuracy.

• Knowledge of preventive maintenance and continuous improvement practices.

• Excellent interpersonal and customer service skills: ability to engage others, build relationships, and readily establish rapport with a wide variety of people.

• Analytical and problem solving skills; interpret instructions, documents, blueprints, bids, reports, and schedules. Manage and assess data and make recommendations or take action based on data.

• Moderate understanding of database creation and management, and experience using Structured Query Language (SQL).

• Basic understanding of Geographic Information Systems (GIS) and Global Positioning Systems (GPS).

• Basic math skills; ability to assess and recommend budget requests.

• Excellent written and verbal communication skills.

• High level of commitment to prioritizing safety concerns.

• Ability to manage projects within established deadlines.

• Training skills.

• Demonstrated exemplary abilities with industry standard computer programs such as MS Office Suite and Cityworks.

• Valid driver’s license with acceptable driving record.

• Demonstrated tact and diplomacy when working with the public, staff, and stakeholders.

• Ability to be flexible in a changing work environment; supportive of continuous improvement and change.

• Always treats people with respect and consideration; exhibits appropriate professional behavior in diverse social, cultural, business and educational situations.

• Strong sense of ownership for success within their area of responsibility and the organization.

• Exhibits a high level of integrity, honesty, responsibility, transparency and trustworthiness that establishes credibility and generates respect and support from Metroparks stakeholders and staff.

• Demonstrates maturity and professionalism.

• High levels of energy, initiative and patience along with the ability to manage multiple priorities and processes.

• Proactive, creative and innovative in dealing with issues, challenges and opportunities involving customers, their area of responsibility and the organization.

• Dedication to providing excellent customer service.

• 40 hours per week, may include evenings and weekends as needed.

• Physical agility to visit construction sites and transport equipment necessary for required fieldwork. Must be able to move about over uneven ground and in wooded areas.

• Ability to perform on-site inspections of park district assets and construction projects in all site and weather conditions.

• May require regular lifting up to 30 lb. and occasional lifting up to 60 lb. with assistance.

","@type":"JobPosting","responsibilities":"

• Knowledge of construction and maintenance project management procedures.

• Ability to perform research relating to construction materials, specifications, and installation techniques.

• Excellent attention to detail and accuracy.

• Knowledge of preventive maintenance and continuous improvement practices.

• Excellent interpersonal and customer service skills: ability to engage others, build relationships, and readily establish rapport with a wide variety of people.

• Analytical and problem solving skills; interpret instructions, documents, blueprints, bids, reports, and schedules. Manage and assess data and make recommendations or take action based on data.

• Moderate understanding of database creation and management, and experience using Structured Query Language (SQL).

• Basic understanding of Geographic Information Systems (GIS) and Global Positioning Systems (GPS).

• Basic math skills; ability to assess and recommend budget requests.

• Excellent written and verbal communication skills.

• High level of commitment to prioritizing safety concerns.

• Ability to manage projects within established deadlines.

• Training skills.

• Demonstrated exemplary abilities with industry standard computer programs such as MS Office Suite and Cityworks.

• Valid driver’s license with acceptable driving record.

• Demonstrated tact and diplomacy when working with the public, staff, and stakeholders.

• Ability to be flexible in a changing work environment; supportive of continuous improvement and change.

• Always treats people with respect and consideration; exhibits appropriate professional behavior in diverse social, cultural, business and educational situations.

• Strong sense of ownership for success within their area of responsibility and the organization.

• Exhibits a high level of integrity, honesty, responsibility, transparency and trustworthiness that establishes credibility and generates respect and support from Metroparks stakeholders and staff.

• Demonstrates maturity and professionalism.

• High levels of energy, initiative and patience along with the ability to manage multiple priorities and processes.

• Proactive, creative and innovative in dealing with issues, challenges and opportunities involving customers, their area of responsibility and the organization.

• Dedication to providing excellent customer service.

• 40 hours per week, may include evenings and weekends as needed.

• Physical agility to visit construction sites and transport equipment necessary for required fieldwork. Must be able to move about over uneven ground and in wooded areas.

• Ability to perform on-site inspections of park district assets and construction projects in all site and weather conditions.

• May require regular lifting up to 30 lb. and occasional lifting up to 60 lb. with assistance.

","validThrough":"2024-09-05T00:00:00-04:00","title":"Maintenance and Forecast Coordinator ","datePosted":"2024-08-05T14:16:45-04:00"}